Category: Instruction Covered Individuals: All CEI Employees Approved: 2022-03-28
Procedure 911: Staff Teaching
Purpose
The College of Eastern Idaho encourages our employees who want to teach as an adjunct faculty to do so. However, the teaching must occur outside of normal business hours. This is to prevent violation of Idaho Department of Labor laws.
Procedures
Staff employed by the College of Eastern Idaho are a valuable resource who provide expertise and support through their primary job functions. It is important to the college that an environment where staff can focus their time, effort and energy on their primary job functions resulting in effective job performance.
This procedure outlines the college's position regarding additional employment for an employee also teaching as an adjunct faculty at the college, outside the normal responsibilities of the employee’s position.
Exclusions:
Faculty hired through the faculty recruitment and hiring process.
Staff members who teach a course or courses as a part of their primary job, such as a lab coordinator or program advisor, so long as the teaching responsibility is clearly defined in his or her job description.
Occasional lectures or short presentations by staff members.
Definitions:
These definitions apply to terms as they are used in this procedure.
Additional Employment: Any work performed for payment inside the college other than the primary employment.
Exempt Position (includes Faculty): Exempt employees are paid on a salaried basis and are not eligible to receive overtime pay. Exempt employees must meet all Fair Labor Standards Act (FLSA) guidelines to qualify.
Nonexempt: Nonexempt employees are paid on an hourly basis and are eligible to receive overtime pay for overtime hours worked. Nonexempt employees must meet all Fair Labor Standards Act (FLSA) guidelines to qualify.
Staff: Defined as non-faculty employees.
Teaching: Any paid employment within the college where the primary focus is teaching “for credit” course outside the normal responsibilities of the employee’s primary job.
Adjunct Faculty: A limited, part-time teaching role.
Procedure:
The employee must get approval from their supervisor, their department dean, the Vice President of Academic Affairs and the Director of Human Resources, to teach.
The employee must meet the criteria established for teaching as detailed by the academic department.
The college will only allow qualified staff to teach courses on a temporary basis when the teaching need cannot be met by current faculty or by hiring a qualified individual who is not currently employed by the college.
The staff member cannot be offered the opportunity to teach courses before obtaining proper approval.
Departments who have a non-exempt staff member being asked to teach must consider the following before approving the request for the non-exempt staff member to teach:
Non-exempt staff members are to record all hours worked as both a staff employee and as a faculty adjunct employee. For hours worked over 40 in a work week, overtime must be paid.
Part-time staff cannot work more than a total of 19.5 hours in a single week.
The staff member’s supervisor will be responsible for reviewing and approving timecards for hours worked, both for the staff members primary job hours and their teaching hours, including any overtime hours, if applicable.
The primary department must be prepared to fund any overtime incurred by the teaching duties.
The staff member’s department should consider the current and future workload of the employee’s primary job duties and availability to add a teaching duty and associated workload. This includes current work performance and upcoming projects that would create a hardship to add a teaching duty to the staff member.
The staff member and the supervisor should meet to arrange mutually acceptable work schedules after the application has been granted by the department.
The staff member’s teaching hours must be outside the normal business hours of the employee’s primary position.
Normal business hours for full-time staff are defined as Monday – Friday, 8am-5pm. During the summer, normal business hours are Monday-Friday, 7:30am-4pm.
Normal business hours for part-time staff are defined by the staff members supervisor and do not exceed 19.5 hours in a work week.
The request for approval must be done each semester, to include a review of the number of hours for the course, and the course time.
The Staff Teaching Request & Authorization Form, found in NeoEd, must be submitted and approved prior to the staff member being able to teach a class.
Staff members may teach no more than one 3 credit hour course per semester.
The employee is responsible for ensuring satisfactory performance in the primary position. The teaching position is not considered part of the primary position and, therefore, will not be considered part of the employee performance evaluation process.
