Policy 225: Background Checks

Category: Personnel
Covered Individuals: All CEI Employees
Approved: 2019-11-13

225.1 Policy

College of Eastern Idaho conducts background checks in order to promote a safe learning and working environment and to protect the welfare of students, faculty, staff, and visitors to the college. The human resources department is solely authorized to conduct and oversee the background check process. All offers of employment for faculty and staff positions will be contingent on successfully passing a background check. Under certain circumstances, current CEI employees will be required to undergo a background check.

College of Eastern Idaho reserves the right to conduct a background investigation at any time as a matter of law or based on the nature of the position.

Background checks will be conducted using a contracted third party.

225.2 Procedures

Background Checks for Current Employees

A criminal history background check will be required when:

All employees, have an ongoing responsibility during their employment to make CEI aware of any felony or misdemeanor convictions or pleas which are acknowledgements of responsibility. Any convictions or pleas should be reported to Human Resources.

Any findings of concern will be reviewed by the executive director of human resources. Actions will be considered on a case-by-case basis.


Information secured for the purpose of extending, maintaining, or retracting an offer of employment will be confidentially maintained by the human resources department. For the purpose of making decisions, report contents or portions of the content may be shared with appropriate individuals who have a legitimate business need to know as determined by the human resources executive director.

Information discovered through the background check process will be used solely for the purpose of evaluating a finalist’s suitability for employment and will not be used to discriminate against a finalist on the basis of race, color, religion/creed, sex/gender, age, sexual orientation, gender identity/expression, national origin, genetic information, marital/familial status, disability, military, veteran status, or any other protected status.

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