Policy 226: Employee Identification Badges

Category: Personnel
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 2019-12-11

226.1 Policy

As part of the college’s commitment to ensuring the safety and security of our campus, all CEI employees, interns, independent contractors, and volunteers will be required to obtain and carry a CEI issued photo identification badge. Members of the college community are encouraged to display their badges to identify themselves and their association with the college at all times while on campus or while conducting campus business.

Identification badges are the property of the college and will be retained by the college when an
individual terminates his/her employment.

226.2 Procedures

All CEI employees, interns, independent contractors, and volunteers will be issued identification badges. Identification badges include a color photograph of the individual, his/her name, department, job title, and the issue and expiration dates. Badge authorization forms will be provided during new employee orientation for all new staff. When a current employee’s badge expiration date nears the badge must be renewed by filling out a new badge authorization form; forms may be obtained from the human resources office. When an employee transfers from one department to another or from one position to another, he/she must obtain a replacement badge. The college provides initial and replacement badges free of charge.

Individuals may have more than one role at the college, however, individuals will only be issued one identification badge. A student may also be a part-time or full-time employee, in these instances he/she would have one student badge and one employee badge. Work-study student employees will not be issued employee badges.

Wearing the CEI badge in a visible manner is preferred, however, CEI recognizes that in some programs wearing a name badge is potentially hazardous. Employees in such programs shall carry their CEI identification badge on their person in order to present to security as requested.

Faculty and staff must present their badge as identification to security when requesting access into locked areas for which they have not been issued a key.

A fee may be charged for replacement of lost badges.

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