Personnel Policies

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 06/26/2023

106.1 POLICY

CEI is committed to the principles of equal opportunity and nondiscrimination and strives to maintain a work environment where employees are treated in a professional and cooperative manner. CEI recognizes, however, that misunderstandings may arise or occasions may occur when an employee…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 03/22/2022

107.1 POLICY

CEI expects its employees to meet its performance expectations and adhere to CEI’s Employee Code of Conduct and Ethics as well as other applicable policies and procedures. Employees who fail to meet performance expectations or engage in unacceptable conduct shall be subject to corrective action.

The objective of the process is to assist the employee in resolving the problem or to provide…

Policy Category: Student Affairs, Personnel
Covered Individuals: All CEI Employees
Approved: 03/28/2023

108.1 Policy

CEI is committed to maintaining a work environment in which people are treated with dignity, decency, and respect. The environment of the college should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation. College of Eastern Idaho will not tolerate harassment or unlawful discrimination of any kind. Through enforcement of this policy and by education of…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 03/28/2023

109.1 POLICY

CEI is committed to providing a work environment free from violence for all employees. CEI will not tolerate any form of violence. All employees share the responsibility to make and keep the work place safe. This commitment includes restricting recognized hazards from the CEI community that contribute to violence and may result in serious harm. Accordingly, the possession of firearms/weapons on CEI…

Policy Category: Student Affairs, Personnel
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 10/25/2022

111.1 Policy

The College is obligated to maintain certain records and files for individuals, including students and employees.  For all official files and records maintained by the College of Eastern Idaho, whether physical or digital, except as otherwise specifically designated or allowed, a person’s legally given name shall be the only name to be allowed and used whenever and where ever a name is required. 

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/28/2023

112.1 POLICY

Managers are required to provide each College of Eastern Idaho (CEI) permanent full-time and part-time CEI employee, excluding the President, a formal performance evaluation via the college’s performance management system annually. Evaluations are a mechanism to provide feedback and documentation about an employee’s performance through a defined time period, to provide clear communication of job…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/28/2023

113.1 POLICY

It is the policy of College of Eastern Idaho to provide a probationary period of employment for individuals who are newly employed and for current employees who accept a new position at the college. During the probationary period, employees may be terminated at any time, regardless of performance.

Completion of the probationary period does not entitle an employee to remain employed by CEI for…

Policy Category: Student Affairs, Personnel
Covered Individuals: All CEI Employees
Approved: 02/12/2020

120.1 Policy

CEI has a strong commitment to the health, safety and welfare of our employees, students, and visitors. Consequently, it is the policy of CEI to provide a safe and drug-free work environment. Widely available statistics and information establish that the incidence of drug and alcohol abuse is increasing, and the effect is devastating to the lives, business, and the community at large. Our commitment to…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/26/2023

122.1 Policy

CEI is an equal employment opportunity employer. CEI policy prohibits discrimination on the basis of age, race, color, creed, sexual orientation, religion, national origin, physical or mental disability, medical condition, veteran status, or gender. This policy applies to all terms and…

Policy Category: Personnel, Student Affairs
Covered Individuals: All CEI Employees
Approved: 04/23/2023

123.1 Policy

CEI is committed to complying with the requirements of Titles I and II of the Americans with Disabilities Act (“ADA”), as amended, as well as Section 504 of the Rehabilitation Act of 1973, as amended, which prohibits discrimination on the basis of a disability in employment, admissions, and in participation of all programs, activities and services provided by CEI. Further, CEI provides reasonable…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/25/2023

200.1 Policy

The College of Eastern Idaho (CEI) maintains a 40-hour standard work week for most full-time employees. CEI employees are required to report to work at the prescribed time, pursuant to the terms set forth in this policy and as approved by their immediate supervisor. CEI’s standard workweek begins at 12:01 am on Sunday and ends at midnight on the following Saturday.

200.2 Procedures…

Policy Category: Personnel
Covered Individuals:
Approved: 11/29/2022

201.1 Policy

The use of overtime is generally discouraged and should be avoided through proper scheduling of department workloads. However, when required due to business needs, an employee may be scheduled to work overtime.  All overtime should be scheduled and approved in advance by the supervisor, with the exception of certain emergency situations.

Agreeing to work overtime when requested by a supervisor…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 12/11/2019

202.1 Policy

Employees are permitted to hold additional jobs outside their employment at CEI as long as it does not interfere with their job performance with CEI. Employees with additional jobs are expected to work their assigned schedules. CEI further encourages the sharing of professional knowledge with the community at large. However, employees owe their primary employment responsibility to CEI.

If…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 12/22/2022

203 Employee Benefits

CEI provides compensation beyond salary for eligible employees in the form of benefits. Benefits offered are dependent upon job classification and hours worked. At the discretion of CEI’s Board of Trustees, these benefit offerings may be changed or terminated at any time.

…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/25/2023

204.1 Policy

College of Eastern Idaho is committed to the highest ethical and professional standards of conduct in pursuit of its mission and goals. Accomplishing this mission demands that the members of the college community exemplify the highest level of ethical standards and behavior. CEI has adopted a set of principles that outlines and explains expected behaviors, standards, and shared values. As an institution…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 03/04/2024

205.1 Policy

The College of Eastern Idaho administration expects employees to project a professional image to students, parents, business associates, and the general public. Workplace attire must be neat, clean, and appropriate for the work being performed and for the setting in which the work is performed. Uniforms may be required for select positions. Dress and hygiene standards are intended to enhance the…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/28/2023

206.1 POLICY

…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/26/2024

207.1 Policy

The Office of Human Resources is responsible for the maintenance of records pertaining to College of Eastern Idaho (CEI) employees. Personnel files are maintained for each employee containing records related to employment, compensation, benefits, performance reviews, corrective action, retirement, and other pertinent documentation. Personnel files are maintained in a secure and confidential manner.…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/12/2020

208.1 Policy

The college’s compensation and classification system provides classification titles that are descriptive of the work performed. In cases where a more specific title would serve the unit’s operational interests, a working title may be used.

A working title should more clearly or precisely describe the function, responsibilities, or scope of an individual job assignment. Departments may use…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 10/24/2019

209.1 Policy

College of Eastern Idaho operates an employee recognition fund that is funded with proceeds from the campus vending machines. The fund is monitored by the human resources vice president and adheres to the college’s purchasing policy and procedures.

The purpose of the fund is to recognize significant events in the personal lives of college employees and their immediate family members.

…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 12/11/2019

210.1 Policy

College of Eastern Idaho (CEI) takes every reasonable precaution to ensure that employees have a safe working environment. Safety measures and rules are in place for the protection of all employees. Realization of a safe work environment requires attention and responsibility at every level. It is the responsibility of each employee to cooperate with CEI’s safety guidelines and to fully follow all…

Policy Category: Student Affairs, Personnel
Covered Individuals: All CEI Employees and Students
Approved: 12/11/2019

211.1 Policy

The employee-student relationship lies at the foundation of the educational process. As a matter of sound judgment and professional ethics, CEI faculty members and employees have a responsibility to avoid any apparent or actual conflict between their professional responsibilities and personal relationships with students. Students should be assured that the relationships they develop with employees are…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/26/2024

213.1 Policy

College of Eastern Idaho is committed to providing its students and employees with an environment conducive to learning and growth. As such, the college has a responsibility to promote an atmosphere of trust, respect, and integrity. Intimate relationships where one individual has power or authority over another may compromise freely given consent, put the academic and professional development of the…

Policy Category: Instruction, Personnel
Covered Individuals: All CEI Employees
Approved: 05/23/2023

217.1 Policy

All faculty and instructors of credit offerings at the college must have appropriate credentials that are in accordance with the minimum requirements outlined by the college. The college will verify faculty qualifications by evaluating the credentials and professional history of individuals applying to open faculty positions.

Faculty teaching general education courses or other non-occupational…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/12/2020

218.1 Policy

College of Eastern Idaho uses electronic communication methods to conduct official college business. Communicating to CEI employees and students via electronic communication methods speeds the delivery of information and offers fiscal savings to the college by reducing mailing costs. Every employee is given the appropriate account(s) to access these communications.

Employees are expected to read…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/26/2024

219.1 Policy

CEI hires individuals based solely on their qualifications and ability to carry out the duties of the available position. The following guidelines relate to the hiring, supervision and instruction of individuals whose familiar relationship with existing employees may create an actual or apparent conflict of interest. This policy applies to all employees and prospective employees of CEI.

…

Policy Category: Personnel, Student Affairs
Covered Individuals: All CEI Employees
Approved: 02/12/2020

220.1 Policy

Pursuant to the legislative intent underlying the enactment of the Idaho Protection of Public Employees Act, College of Eastern Idaho encourages its employees to report any waste, fraud, or abuse of public funds, property, or manpower; or any violation or suspected violation of applicable law.

220.2 Definitions

Adverse Action: to discharge, threaten,…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 11/13/2019

222.1 Policy

The college requires employees in certain positions to remain on-call due to exigencies and emergencies that may arise which would require the employee to be called back to work on short notice.

222.2 Definitions

On-call: when an employee is required to be available by telephone, text, pager, or similar device and must respond to any message within 15…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/12/2020

223 Compensation

College of Eastern Idaho is committed to providing a competitive total compensation package, including salary and benefits, that will attract, retain, and reward qualified employees. The college strives to pay employees according to market and merit, subject to the availability of financial resources and individual employee performance. Each full-time staff position is assigned a pay range based on…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 11/13/2019

225.1 Policy

College of Eastern Idaho conducts background checks to promote a safe learning and working environment and to protect the welfare of students, faculty, staff, and visitors to the college. The human resources department is solely authorized to conduct and oversee the background check process. All offers of employment for faculty and staff positions will be contingent on successfully passing a background…

Policy Category: Personnel
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 12/11/2019

226.1 Policy

As part of the college’s commitment to ensuring the safety and security of our campus, all CEI employees, interns, independent contractors, and volunteers will be required to obtain and carry a CEI issued photo identification badge. Members of the college community are encouraged to display their badges to identify themselves and their association with the college at all times while on campus or while…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 05/24/2022

228.1 Policy

Maintenance of the public’s trust is critical to the mission and reputation of CEI. It is vital that employees and public servants of CEI demonstrate that they hold themselves to the highest ethical standards, including the disclosure of their participation in any activity that will result in their financial, professional, or personal benefit and may be construed as a conflict of interest. Conflicts of…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 02/12/2020

229.1 Policy

Employees who reside outside of the State of Idaho and work at College of Eastern Idaho subject the college to the employment laws of other states. Such employment may also result in additional insurance, payroll requirements, and costs (e.g., workers compensation, liability insurance, unemployment insurance, payroll tax withholding/reporting, and administrative costs). As a result, the college will not…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/26/2024

230.1 Policy

College of Eastern Idaho’s goal in recruitment and selection is to hire and retain the most qualified individuals. The college believes that hiring qualified individuals to fill positions contributes to its success.

It is the policy of CEI that staff…

Policy Category: Fiscal Management, Instruction, Personnel
Covered Individuals: All CEI Employees
Approved: 09/28/2021

231.1 Policy

College of Eastern Idaho supports professional development and growth for eligible (as determined on a departmental level) employees. College of Eastern Idaho will allocate funds for professional development through the annual budget process. Eligible employees can request to use these funds through their supervisor to further develop their professional growth and knowledge.

231.2…

Policy Category: Facilities, Personnel
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 10/09/2019

314.1 Policy

The college recognizes that wild animals may frequent or select the CEI campus grounds as their habitat, and that owners of domestic animals may occasionally bring their pets to certain public areas of the campus. This policy is intended to protect the CEI community from hazards associated with or caused by wild and domestic animals, and to optimize the safety and health of faculty, staff, students, and…

Policy Category: Personnel, Student Affairs, Business Operations
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 10/25/2022

417.1 POLICY

No person shall…

Policy Category: Personnel, Student Affairs
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 11/29/2022

501.1 Policy

CEI is committed to providing a safe and healthy environment for its employees, students and visitors. In light of findings of the U.S. Surgeon General that exposure to secondhand tobacco smoke and use of tobacco are significant health hazards, it is CEI’s intent to establish a smoke and tobacco-free environment.

501.2 Procedure

In accordance with Idaho Code Title 39…

Policy Category: Personnel, Student Affairs, Instruction
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 04/08/2020

601.1 Purpose

This policy is to be used for allegations of a Title IX violation, harassment, sexual misconduct, and other forms of discrimination.

601.2 Policy

CEI will act on any formal or informal allegation or notice of violation of “Policy 602: Title IX, Equal Opportunity, Harassment, and Nondiscrimination,” that is received by a Title IX Coordinator or a member of the…

Policy Category: Personnel, Instruction, Student Affairs
Covered Individuals: Faculty / Staff / Students / Volunteers
Approved: 04/08/2020

602.1 Policy

CEI is committed to promoting the goals of fairness and equity in all aspects of the educational enterprise. Pursuant to Title IX of the Education Amendments of 1972, College of Eastern Idaho prohibits discrimination on the basis of sex in its programs or activities. Specifically, Title IX states that:

No person in the United States shall, on the basis of sex, be excluded from participation…

Policy Category: Facilities, Business Operations, Personnel, Student Affairs
Covered Individuals: All CEI Employees
Approved: 07/07/2020

900.1 Purpose
To enhance security in its buildings, the College of Eastern Idaho (CEI) controls access to all buildings by limiting and controlling the use and function of mobile access and keys issued to faculty, staff, students, contractors, and outside vendors.

900.2 Scope

This procedure applies to faculty, staff, students, contractors, and vendors with respect to access to CEI…

Policy Category: Personnel, Facilities, Student Affairs
Covered Individuals: All CEI Employees and Students
Approved: 08/24/2020

901.1 Purpose

In order to enhance the safety and security of faculty, staff, and students, CEI will utilize the RAVE Alert system to communicate emergency notifications in a timely manner. These notifications meet the requirements for “Timely Warnings” and “Emergency Notifications” in accordance with the Clery Act.

901.2 Scope

This procedure applies to all faculty, staff, students…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 09/21/2020

Effective February 28, 2022, face masks are not required on campus. This procedure will remain in effect until further notice.

902.1 Procedure

In order to help slow the spread of COVID-19 in Eastern Idaho, effective August 17, 2020 and until further notice, all College of Eastern Idaho (CEI) employees and students as well as members of the public will be required to properly wear a non-sheer…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 04/12/2021

Procedure 905.1

…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 07/10/2023

906.1 Purpose

As required by the federal Pregnant Workers Fairness Act (PWFA), College of Eastern Idaho will provide reasonable accommodations to employees and applicants with limitations related to pregnancy, childbirth or related medical conditions, unless the accommodation will cause undue hardship to College of Eastern Idaho’s operations.

906.2 Procedure

An employee or…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 08/24/2020

910.1 Purpose

The College of Eastern Idaho is always looking for employees of high integrity and value to join our team. As an employee, you can help! Research has shown, and our own experience supports, that new hires who come into an organization through employee referrals are excellent contributors and stay with the college longer. Eligible employees may be rewarded for referring a newly hired employee.

Policy Category: Instruction, Personnel
Covered Individuals: All CEI Employees
Approved: 03/28/2022

Formerly Approved 3/25/2022

Purpose

The College of Eastern Idaho encourages employees who meet the necessary qualifications and have a desire to teach as an adjunct faculty or instructor to do so.  In accordance with Policy 223: Compensation; full-time, non-exempt staff members are not eligible to accept adjunct faculty or instructor positions.

Definitions

Additional…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 03/06/2023

915.1 Procedure

College of Eastern Idaho, in an effort to better service the Hispanic community, will offer to employee’s additional pay to utilize their bilingual skills as interpreters and/or translators.

Criteria for Bilingual Translator Pay

An employee may submit to the department of Human Resources a Bilingual Translation form in NeoEd requesting to serve as an interpreter or…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 07/10/2023

916.1 Purpose

As required by the federal Fair Labor Standards Act of 1938 the Pump for Nursing Mothers Act (PUMP), Pregnant Workers Fairness Act (PWFA), College of Eastern Idaho will provide reasonable accommodations to employees with limitations related to lactation accommodations in the workplace.

916.2 Procedure

An employee may request an accommodation for a reasonable break…

Policy Category: Personnel
Covered Individuals: All CEI Employees
Approved: 03/04/2024

Purpose

The College of Eastern Idaho has created these step by step procedures to ensure our ZOOM meetings that are conducted are secure. The procedure is to avoid any inappropriate access to our meetings by outside individuals.

Procedures

To set up a secure Zoom Meeting, follow the steps below:

Setting Up the Meeting

• Open Zoom:…