Adding a Course
Students may decide to add additional courses after they have registered for the semester. Students are strongly encouraged to finalize their schedules as early as possible after registration begins. Enrollment in courses is dependent upon space availability and meeting prerequisites. Courses may not be added after the close of business hours on Friday of the first (1st) week of the new term or block. Please refer to the academic calendar in the current catalog or the website for specific registration deadlines for each semester.
Course Waitlists
A course waitlist lists students who want an opportunity to register for a full section. Students will be notified through their CEI email when a seat becomes available and will have twenty-four (24) hours to register for the seat. Students on a waitlist are encouraged to check their email regularly for notifications. Instructors cannot override the waitlist. Waitlists close the Friday after classes begin. Waitlisted students are not considered enrolled in a course. Students must be officially registered for an open seat to have enrollment status at CEI and may not attend the class while on the waitlist.
Auditing a Class
During open registration periods, students may be able to register for courses under audit status if there is space available. Regular tuition and fees apply.
Dropping/Withdrawing from a Single Course or Courses (Not a Total Withdrawal)
Students dropping before the beginning of a term and during the first (1st) week of the term: Students dropping from one or more course(s) before the beginning of the term may do so through the use of Self-Service. Courses dropped before the beginning of the term and during the first week will not appear on the student’s official transcript.
Withdrawing from a course or courses after the first week of the term
The deadline to withdraw from one or more course(s) without grade penalty is the last day of the tenth (10th) week of the fall/spring semesters and the last day of the fifth (5th) week of the summer term. Students must use Self-Service to withdraw from their course(s) by the close of business on the final day of the withdrawal deadline. These deadlines are published on the CEI website, calendar, and college catalog. A grade of (W) will appear on the official transcript for each course the student withdrew from after the first (1st) week and before the published deadline. Students who fail to complete the official drop process will be considered enrolled and graded accordingly. A (W) grade can have several consequences, including negatively impacting eligibility for Federal Financial Aid. A (W) on a transcript can also raise questions by transfer institutions and even prospective employers. Students should meet with academic and financial aid advisors to carefully consider all consequences before withdrawing from courses. A student who has received financial aid and who plans on withdrawing from any course(s) will be responsible for the funds that must be returned based on the date of withdrawal.
Registration Changes
Registration/schedule changes are the responsibility of the student. The last day to register or add courses is the Friday of the first (1st) week of the block/semester. Failure to officially drop, withdraw, or change enrollment, constitutes sufficient cause to receive a grade of (F) in the course. Students should know that withdrawal from courses may decrease veteran benefits, financial aid, etc. It is solely the student's responsibility to withdraw from a course or to fill out a Total Withdrawal form.
Total Withdrawal from All Semester/Term Courses
The deadline for Total Withdrawal from CEI without grade penalty is the last day of the tenth (10th) week of the fall and spring semesters and the last day of the fifth (5th) week of the summer term. The Total Withdrawal form is available online and must be submitted to the Registrar’s Office before the deadline to withdraw to receive a (W) grade. These deadlines are published on the CEI website, calendar, and college catalog. A grade of (W) will appear on the official transcript for each course withdrawn after the first (1st) week and before the published deadline. A petition is required if requesting to withdraw without a grade penalty after the published deadline. A petition will only be authorized in cases of documented circumstances of hardship, medical issues (documentation is required from the health care provider), or training-related employment. Petitions granting late Total Withdrawals are decided by a Student Affairs committee.
Tuition Refunds For All Courses
Workforce Training and Continuing Education refunds are program specific. Please refer to the refund procedure for each class.
Refund of tuition is based upon the date of notification of withdrawal.
Tuition Refunds Information
- Withdrawal prior to first day of term – 100%
- Withdrawal during first week of course – 100%
- Withdrawal during the second week of course – 50%
- Withdrawal during the third week of course – 25%
- No refund after the third week of course – 0%
Module Tuition Refunds
- Withdrawal prior to first day of module course – 100%
- Withdrawal during first week of module course – 50%
- No refund after the first week of module course – 0%
A $10 administrative fee will be deducted for all refund checks except those issued for canceled courses. A $10 administrative fee will be added to any amount left owing to CEI. Some miscellaneous fees are not refundable. Institutional departments set miscellaneous fees.
Financial aid recipients may be required to repay some or all financial aid upon withdrawal, depending on the type of aid received, the documented last day of attendance, and applicable rules and regulations governing financial aid.
The refund policy is not changed for late registrants. College of Eastern Idaho reserves the right to deduct from the refund any outstanding bills to the extent allowed by federal regulations. Refunds will first be used to offset any financial aid owed.