Attendance
Employees are expected to arrive on time and ready to work for each day or shift they are scheduled.
CEI does not tolerate unexcused absenteeism. Employees who will be late or absent from work must notify their immediate supervisor by phone call at least one hour in advance, or as soon as feasible in the event of an emergency. If the immediate supervisor does not answer the phone call, the employee should attempt to leave a voicemail before using other methods of communication such as texting or email. Sick leave in excess of three days requires submission of a physician’s note, to human resources, in order for the employee to return to work. Additionally, sick leave absences, that are deemed chronic in nature, will require submission of a doctor’s note when requested by the supervisor or human resources.
If an employee fails to report to work or call in to inform the supervisor of the absence for 3 consecutive days or more, the employee will be considered to have voluntarily resigned employment.
Failure to follow the aforementioned notification procedure and/or chronic or excessive absenteeism may result in disciplinary action, up to and including termination.
Job Performance
Communication between employees and supervisors is important. Discussions regarding job performance are ongoing and often informal. Employees should initiate conversations with their supervisors if they feel additional ongoing feedback is needed.
Formal performance reviews are conducted after the three (3) month probationary period and then annually thereafter. These reviews include a written performance appraisal, a discussion between the employee and the supervisor about job performance, and expectations for the coming year. All employees who begin a new position will be required to have a three month probationary review. For additional information, please see Policy 112: Performance Review.
Outside Employment
Employees are permitted to hold additional jobs outside their employment at CEI as long as it does not interfere with their job performance with CEI. Employees with additional jobs are expected to work their assigned schedules. Additional jobs will not be considered an excuse for poor job performance, absenteeism, tardiness, leaving early, refusal to travel, or refusal to work overtime or different hours.
If outside work activity causes or contributes to job-related problems, it must be discontinued, or the employee may be subject to disciplinary action, up to and including termination.
Dress and Grooming
The College of Eastern Idaho administration expects employees to project a professional image to students, parents, business associates, and the general public. Workplace attire must be neat, clean, and appropriate for the work being performed and for the setting in which the work is performed. Uniforms may be required for select positions. Dress and hygiene standards are intended to enhance the image CEI exhibits for the community it serves. As representatives of CEI, employees are encouraged to utilize this policy as a guideline and to use their best judgment according to environmental circumstances. For further clarification, please see Policy 205 Workplace Attire.
Monday - Thursday
CEI dress code is smart casual business attire unless circumstances require greater or lesser formality.
Smart casual business attire combines professional and relaxed elements, allowing for the incorporation of high-quality denim pieces into the outfit while maintaining a polished appearance suitable for the workplace or business environment. It typically includes well-fitted denim jeans or skirts paired with tailored tops, blouses, or shirts, along with appropriate footwear such as dress shoes or tasteful sneakers. Grooming and overall presentation should remain neat and professional.
Name tags/badges help community college employees stand out, fostering student and community member trust by clearly identifying reliable sources of assistance. Thus, CEI employees should wear and appropriately display nametags or other CEI identifiers while working.
Dress Down Days
CEI observes dress down days on Fridays and throughout the academic Christmas, spring, and summer breaks. Dress down days are designed to cultivate and nurture a spirit of teamwork and unity among faculty, staff, and students.
During Dress Down Days, CEI employees may wear more casual shirts with the CEI logo and/or CEI colors. Participation in dress down days is never required, and employees should always fit within the standards of dignity for this business and educational setting.
Bulletin Boards
All required governmental postings are posted on the bulletin boards located outside the HR office. These boards may also contain general announcements.
Solicitation
Employees should be able to work in an environment that is free from unnecessary annoyances and interference with their work. In order to protect our employees and visitors, solicitation by employees is strictly prohibited while either the employee being solicited or the employee doing the soliciting is on “working time.” “Working time” is defined as time during which an employee is not on a meal or other break or on the premises immediately before or after his or her shift.
Employees are also prohibited from distributing written materials, handbills, or any other type of literature on working time and, at all times, in “working areas,” which includes all office areas. “Working areas” do not include break rooms, parking lots, or common areas shared by employees during nonworking time.
Nonemployees may not trespass, solicit, or distribute materials anywhere on CEI property at any time.
Computers, Internet, Email, and Other Resources
CEI provides a wide variety of communication tools and resources to employees for use in running day-to-day business activities. Whether it is the telephone, voice mail, fax, scanner, Internet, intranet, e-mail, text messaging, or any other CEI-provided technology, use should be reserved for business-related matters during working hours. All communication using these tools should be handled in a professional and respectful manner.
Employees should not have any expectation of privacy in their use of a CEI computer, phone, or other communication tools. All communications made using CEI-provided equipment or services including email and internet activity are subject to inspection by CEI. Employees should keep in mind that even if they delete an email, voicemail, or other communication, a copy might be archived on CEI’s systems.
Employee use of CEI provided communication systems, including personal e-mail and internet use that are not job-related have the potential to drain, rather than enhance, productivity and system performance. You should also be aware that information transmitted through e-mail and the internet is not completely secure or may contain viruses or malware, and information you transmit and receive could damage CEI’s systems as well as the reputation and/or competitiveness of CEI. To protect against possible problems, delete any e-mail messages prior to opening that are received from unknown senders and advertisers. It also is against CEI policy to turn off antivirus protection software or make unauthorized changes to system configurations installed on CEI computers.
CEI encourages employees to use e-mail to communicate with fellow employees, suppliers, customers, or potential students regarding CEI business. Internal and external e-mails are considered business records and may be subject to federal and state recordkeeping requirements as well as to discovery in the event of litigation. Be aware of this possibility when sending e-mails within and outside CEI.
All use of CEI provided communications systems, including e-mail and internet use must conform to CEI guidelines and policies, including the Equal Opportunity, Harassment, Confidential Information, and Conflicts of Interest policies.
Fraternization
College of Eastern Idaho is committed to providing its students and employees with an environment conducive to learning and growth. As such, the college has a responsibility to promote an atmosphere of trust, respect, and integrity. Intimate relationships where one individual has power or authority over another may compromise freely given consent, put the academic and professional development of the individuals at risk, and profoundly undermine the foundation of trust, respect, and integrity that is essential to carrying out College of Eastern Idaho’s mission.
Intimate relationships involving faculty, administrators, staff, and others who educate, supervise, evaluate, counsel, or otherwise make decisions or recommendations about another person in connection with their employment or education at the college, or who otherwise have actual or apparent authority over a student or subordinate are inherently asymmetrical. The mere appearance of bias resulting from such a relationship may seriously disrupt the academic or work environment and have the potential to undermine the sense of community, mutual trust, and support at CEI. As such, intimate relationships, which may occur between individuals where one individual has power or authority over another individual, are prohibited. For additional information, please see Policy 213: Fraternization.